Learn how scanning and storing your data digitally can help.
Every step you take to convert your hard copy documents into electronic files is a leap forward in your digital transformation. The time is right to transform your backlog of hard copy documents to search-ready electronic files, freeing up physical space and empowering your virtual working strategy.
A virtual workplace is now a business requirement, and accessibility to information is a crucial enabler. Converting your hard copy document into electronic files has several advantages.
- Quick access: especially when working virtually.
- Easily locate critical information: Searching electronic files is much easier than looking up physical documents to find key data points.
- Collaboration: Electronic files can be easily shared among team members to review and add input
- Space saving: Reduce your spend on storage area used to house your hard copy documents.
- Archiving: law firms often need access to historical information. Hence, data records need to be appropriately maintained. Converting your physical documents into electronic files ensure that information is available quickly when you need it.
Planning Your Digitisation Strategy
Understanding your data: It is essential to identify what data needs to be digitised and how it needs to be accessed. Is it information that can be archived without a need for it in the immediate future? This is important to understand as data that can be archived can be directly stored without further processing and helps save on data processing costs.
Accessibility: If the data is to be archived and is not required to be available immediately, the plan around data accessibility and backup can be adjusted accordingly, further reducing the cost of storage.
Hence, doing a data map can help organisations optimise spend on their digitisation strategy.
Law Image’s scanning and digitisation services can enable a digital workplace and help you future proof your business operations. We have helped many law firms, government departments, and professional services firms convert their paper documents to electronic files securely and confidentially.
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