1300 law image (529 462) | ISO 27001:2022

Go Paperless, Go Digital:
Make the shift from paper to digital effortlessly with our comprehensive Hard Copy Processing services.

Our end-to-end Hard Copy Processing services include scanning hard copy material into electronic files that are objectively coded with relevant metadata.

What is Hard Copy Processing?

Hard Copy Processing refers to converting physical documents, also known as hard copies, into electronic or digital formats. This process involves scanning paper documents using specialised equipment and software to create digital replicas of the original files.

During Hard Copy Processing, the scanned documents are often saved in various electronic formats such as PDF, JPEG, or Tiff. Additionally, relevant metadata, such as document titles, dates, or tags, can be added to make the digital files easily searchable and organised.

How it works?

Hard Copy Processing

01. Document Collection
Secure pickup and delivery service managed by our staff.

Hard Copy Processing

02. Inventory Register
Identifiable potential anomalies, such as delicate documents, large-scale plans, or partially obscured documents, are listed and included in a central registry.

Hard Copy Processing

03. Scanning
Documents are scanned using industrial scanners, and we apply the initial stage of a three-level QA process to ensure accurate completion. Read more about our scanning solutions.

Hard Copy Processing

04. Delimiting
Law Image uses custom tools for delimiting documents. Processing specialists mark the start and endpoints of the scanned documents and apply family relationships between files.

Hard Copy Processing

05. Objective Coding
We use our in-house objective coding tool to capture key information from documents such as the ‘Title, Date, To, From and Doctype’, enhancing the ability to review large volumes of documents. Read about Objective Coding.

Hard Copy Processing

06. OCR Conversion
OCR technology helps convert your documents to text-searchable files. It searches for text in image-based scanned documents to create a searchable file format.

07. Quality Assurance
We follow a 3-step quality assurance process from start to end to ensure the hard copy documents are represented accurately in electronic form.

Hard Copy Processing

08. eDiscovery
After processing, the files are exported into desired format i.e., mdb, dat, or excel, that can be imported into dedicated platforms such as Ringtail, Relativity or any other review platforms. Read more about eDiscovery. 

Key Benefits

Streamlined Workflow
Embrace a seamless document management process, optimising productivity and efficiency across your organisation.

Cost & Space Savings
Achieve cost-effective operations by reducing the reliance on expensive physical storage space and minimising expenses related to printing consumables.

Enhanced Security
Digital copies of your documents are easier to store securely, reducing the risk of lost documents.

Efficient Digitisation
Embrace a paperless approach by converting physical documents into easily accessible and searchable electronic files, efficiently coded with relevant metadata for organised data management and swift information retrieval.


By converting physical documents into digital files, hard copy processing makes it easier to search, sort, and review large volumes of documents more efficiently.

We offer secure document collection and delivery services to ensure the safe and timely transfer of your physical documents to and from our processing facility.

The output files are securely transferred using encrypted methods via FTP to ensure the safe and confidential transfer of your data.

If you need your project expedited, please let us know when you place your order. Ensure that you speak to our production supervisor to notify your requirement while placing your order. Contact us at 1300 529 46.

Legal Document Management, Simplified.

Let’s discuss how we can help you prioritise your core tasks and achieve your business goals. Contact us today!

of Country

In the spirit of reconciliation, Law Image acknowledges the Traditional Custodians of the land in which we live, learn, and work. We pay our respect to their Elders past and present, and extend that respect to all First Nations people today.